Regional Contract Administrator

Location: Edison, NJ

Type: Full Time

Min. Experience: Experienced

JOB SUMMARY

The Regional Contract Administrator is responsible for contracting and procurement activities of the Region during both steady-state operations and emergency response activities.  The Contract Administrator supports the Region Vice President and works closely with the Region Response Manager(s) and other regional staff to ensure a cost effective and timely contracting function.  This position has extensive interaction with external subcontractors, landlords and vendors, and internally, with Corporate Finance and Legal personnel.  During emergency response activities, the Regional Contract Administrator, in conjunction with Operations, sources and mobilizes goods and services, prepares contractural documentation for customers and third-party contractors, provides cost estimates, resolves contractor issues, and reviews and authorizes payment of contractor billings. 

ESSENTIAL FUNCTIONS 

  • Ensures MSRC procurement policies, procedures and controls are followed by all regional personnel involved in the procurement process.  
  • Manages the full contract process for procurement of goods & services, equipment, and property and vehicle lease contracts to include: contract negotiations, document creation, execution of contract documents, and issuance of associated purchase orders. 
  • Ensures payment schedules and invoice reconciliations are accurate and timely during response activity. 
  • Maintains original contract information and subsequent modifications and subcontracts within MSRC’s company systems.  
  • Addresses and resolves contract disputes and issues as needed, with consultation from Legal department. 
  • Ensure contractors maintain the required insurance coverage specified in MSRC agreements.
  • Manages Contractor Services Agreements (CSA’s) for emergency response activities, including development of cost estimates,  reconciliation against contract and authorization of payment of emergency response and drill related subcontractors’ invoices.  
  • Administers contracts and activity by the Spill Team Area Responders (STARs) contractors for their area. 
  • Facilitates the Asset Disposal program and process for the region.
  • Maintains information for potential vendors of spill related goods or services, and steady state requirements.
  • Supports company wide process improvement initiatives. 
  • Assists other regions with contracts and procurement issues when required.

QUALIFICATIONS  

  • Bachelor’s Degree in Business, Accounting, Finance, or other related industry required;  substantial relevant experience considered.   
  • Five plus years of progressive experience in procurement or contract management.  
  • Advanced MS Office skills, including the MS Office suite, Sharepoint, Teams.   Experience with lease management software, such as LeaseQuery, a plus.  
  • Ability to work independently with minimal supervision and in a collaborative environment.  
  • Excellent communication and organizational skills. 
  • Travel as required by business need, and the ability to be available during emergency response, which may include extended travel.  
  • Possess and maintain a valid driver’s license with an acceptable driving record.  
  • Possess or obtain a Passport, and Transportation Worker Identification Credential (TWIC). 
  • Proof of COVID19 vaccination. 

Internal Applicants:

To facilitate process, internal applicants are encouraged to speak with their supervisor and/or their HRA about their interest in, and application for, this position.

Marine Spill Response Corporation is an Equal Opportunity Employer. MSRC prohibits discrimination against any employee or applicant for employment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, or because an employee or applicant is a disabled veteran, recently separated veteran, or other protected veteran.

 

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